Weekly rosters
Create and manage employee rosters, assign shifts, locations, work areas, and roles, then publish rosters for employees to view.
BeeRoster for small teams
Rostering, time tracking, job notes, and payroll preparation in one place.
BeeRoster helps small businesses manage weekly rosters, employee access, clock events, timesheet reviews, job tracking, wage estimates, Xero payroll preparation, and payroll workflows from one simple web-based system.
Built for practical weekly rostering and employee access.
Includes job tracking, photos, follow-up notes, and internal manager notes.
Designed to prepare reviewed timesheet data for Xero payroll workflows.
Core features
BeeRoster covers the everyday rostering and employee self-service tools most small businesses need, with room to grow.
Employee portal
Employees can securely view their roster, review timesheets, update details, submit availability, request leave, and access documents.
Clock events
Track raw clock-in and clock-out activity so managers can review actual attendance before preparing timesheets.
Timesheet review
Review and approve timesheet data before payroll, helping reduce errors before data is passed into payroll workflows.
Wage estimates
Estimate wage costs using configured employee pay settings and award rules to help with rostering and cost visibility.
Xero preparation
Prepare clean, reviewed timesheet data for Xero Payroll AU while keeping Xero as the final payroll source of truth.
Business tools included
Extra tools that help BeeRoster stand apart from a basic roster calendar when comparing software options.
Xero integration
Connect to Xero, sync employees and earnings rates, run readiness checks, and export selected approved timesheets for payroll review.
Wage estimation
Estimate wage costs using configured pay settings and award rules so managers can see the likely cost impact of rosters before payroll review.
Shift reminders
Send roster and shift reminders to employees, helping reduce missed shifts and last-minute confusion after rosters are published.
Email and SMS notifications
Notify employees about roster updates and verification codes using configured email and SMS delivery options.
Availability and leave requests
Employees can submit availability and leave or unavailability requests from the employee portal for manager review.
Documents and employee records
Keep employee details and shared documents accessible through the system, supporting better staff record keeping.
Manager audit visibility
Important activity can be tracked for better visibility over roster changes, employee updates, documents, and job-related actions.
Configurable business settings
Set business branding, time zone, week start preferences, pay settings, award rules, and optional modules to suit each business.
Fast trial setup
Create a trial workspace online, verify your email and mobile, then start configuring BeeRoster for your team.
Job module features
Designed for trades, service teams, maintenance work, deliveries, and other businesses that need to track work performed for customers or internal jobs, not just roster shifts.
Job records
- Managers can create and manage jobs.
- Jobs can be linked to shifts.
- Useful for customer work or internal jobs.
Job status workflow
- Open
- Completed
- Invoiced
- Archived
Filtering and search
- Search jobs by key job and customer fields.
- Filter by status and invoice readiness.
- Find jobs that need follow-up.
Completion checklist
- Work completed.
- Customer contacted.
- Photos attached.
- Follow-up required.
- Ready to invoice.
Employee job notes
- Employees can add notes from the employee portal.
- Useful for recording what happened on-site.
- Employees can flag jobs that need follow-up.
Photos and attachments
- Employees can upload files against job notes.
- Useful for proof of work, site photos, delivery photos, or issue evidence.
- Managers can review attachments from the job screen.
Manager notes
- Managers can add internal-only notes.
- Designed for admin and management follow-up.
- Not shown to employees.
Job activity record
- Review job activity, notes, updates, and supporting information.
- Create a clearer record of what happened on the job.
Included in your trial
- Use job tracking during the 14-day trial.
- Configure jobs, shifts, notes, and attachments for your own workflow.
For small teams up to 20 employees.
$40+ GST / month
Includes rostering, employee portal access, timesheet review, wage estimate tools, Xero payroll preparation, and the job tracking module for up to 20 employees.
Start with a 14-day trial workspace, then continue on the simple monthly plan when you are ready.
Start your BeeRoster trial
Create your own BeeRoster workspace online. You will verify your email and mobile, choose your business address, and set your admin password.
- No shared sample database or test workspace.
- Use your own business name, roster settings, and staff setup.
- Trial runs for 14 days before moving to the monthly plan.
You can review Xero, notification, award, and roster settings inside your trial workspace.
Contact BeeRoster
Have a question before starting a trial, or want to talk through whether BeeRoster is suitable for your business?
Email support
Send product, trial, or support questions to the BeeRoster support inbox.
support@beeroster.com.auPhone
You can also contact Arron at Hive Pizza for BeeRoster enquiries.
07 4159 5454Payroll note: BeeRoster provides wage estimates and award classification tools for rostering guidance only. Final payroll should be reviewed in Xero and checked against applicable award obligations.